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Safeguarding & Inclusion

Protection of all children, young people and those who are vulnerable is of paramount importance to us.

At the PCC meeting held on 27 May 2020 the Parochial Church Council (PCC) of St John the Baptist Church, Windlesham adopted the Church of England Promoting a Safer Church Policy Statement, House of Bishop’s Practice Guidance and supporting diocesan safeguarding protocols.

“Promoting a Safer Church” sets out the Church of England’s commitment to making the church a safer place for all.

The Policies and Practice Guidance apply to all Church bodies and church officers. All clergy, bishops, archdeacons, licensed readers and lay workers, church wardens and PCCs must have due regard to safeguarding guidance issued by the House of Bishops.

The Policy Statement, Policies, Guidance and Protocols are available to view on the diocesan website. at www.cofeguildford.org.uk/safeguarding.

Fiona Vernon is our appointed Parish Safeguarding Officer, whose role is to ensure that everyone who works the Church in any capacity has undergone the necessary checks and training beforehand and, working with the PCC ensures our policy is implemented. Specifically, everyone who works with under 18’s and those who are vulnerable is taken through a recruitment process and is checked for Enhanced DBS clearance. For more information about our policy and the guidelines and training we give our volunteers and workers please contact us.

If you have any concerns at all about the safety of anyone, please contact our Parish Safeguarding Officer, Rector or Churchwarden (see Who’s Who).

Our Safeguarding policy statement

As a PCC we are committed to the support, nurture and protection of all in our church community.

The Parish will:

Create a safe and caring place for all.
Have a named Parish Safeguarding Officer (PSO) to work with the incumbent and the PCC to implement policy and procedures.
Safely recruit, train and support all those with any responsibility for children, young people and vulnerable adults to have the confidence and skills to recognise and respond to abuse.
Ensure that there is appropriate insurance cover for all activities involving children and adults undertaken in the name of the parish.
Display in church premises and on the Parish website the details of who to contact if there are safeguarding concerns or support needs.
Listen to and take seriously all those who disclose abuse.
Take steps to protect children and adults when a safeguarding concern of any kind arises, following House of Bishops guidance, including notifying the Diocesan Safeguarding Adviser (DSA) and statutory agencies immediately.
Offer support to victims/survivors of abuse regardless of the type of abuse, when or where it occurred.
Following advice from the DSA support and manage the safe involvement of any member of the church community who may pose a risk to children and adults whilst maintaining appropriate confidentiality and the safety of all parties.
Ensure that procedures and risk assessments are in place for all activities and that these are reviewed annually.
Review the implementation of the Safeguarding Policy, Procedures and Practices at least annually.

Each person who works within this church community will agree to abide by this policy and the guidelines established by this church.

Resources

For more information regarding our Safeguarding and Inclusion policies please contact our Parish Safeguarding Officer.
For training in our Safeguarding policies and procedures please contact our Parish Safeguarding Officer, Rector or Churchwarden.

Website for Guildford Diocesan Safeguarding and Inclusion resources.

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PRIVACY NOTICE

The Parochial Church Council (PCC) of St John the Baptist, Windlesham.

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

Who are we?

The PCC of St John’s, Windlesham is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

How do we process your personal data?

The PCC of St John’s, Windlesham complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data. We use your personal data for the following purposes:

To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
To administer membership records;
To fundraise and promote the interests of the charity;
To manage our employees and volunteers;
To maintain our own accounts and records (including the processing of gift aid applications);
To inform you of news, events, activities and services running at St John’s;
To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.

What is the legal basis for processing your personal data?

Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.
Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: –
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent.

Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link]. Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: – https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

The right to request a copy of your personal data which the PCC of St John’s, Windlesham holds about you;
The right to request that the PCC of St John’s, Windlesham corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for the PCC of St John’s, Windlesham to retain such data;
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
The right to lodge a complaint with the Information Commissioners Office.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the PCC Secretary / Parish Administrator on 01276 489408. Alternatively use our GDPR Enquiry Form.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

A copy of our Privacy Notice can be downloaded here.

GDPR Enquiry Form